New Jersey notary bond

New Jersey does not require a notary bond

New Jersey does not require a notary bond. Commissions run five years and the notary must take the oath before the county clerk. New Jersey notaries are personally liable for damages arising from their notarial acts.

What that means for a New Jersey notary

The absence of a bond does not reduce a notary's exposure; it removes the only third party that would otherwise pay first. In a bonding state a claimant recovers from the surety up to the penalty and the surety recovers from the notary. In New Jersey the claimant proceeds directly against the notary for the full loss. Real estate closings, powers of attorney, wills and loan documents are where notary claims arise, and the damages in those matters routinely exceed what any individual notary can absorb.

Becoming a notary in New Jersey

The commissioning authority is the New Jersey Department of the Treasury, Division of Revenue and Enterprise Services, and the commission runs 5 years. To be commissioned, an applicant must apply online through the Division of Revenue and Enterprise Services, complete the required course and examination, and take the oath before the county clerk within the time the statute allows. Because no bond is filed, the application is complete once the oath, the fee and any required course or examination are done; the notary's first act of risk management is therefore the E&O policy, not a filing.

Identifying signers in New Jersey

Under New Jersey law a signer must be personally known to the notary or identified by the evidence the statute specifies, which in every state means a current government-issued identification bearing a photograph and signature, or the oath of a credible witness where the statute permits one. The statutory list is exclusive: an identification not on it is not satisfactory evidence, whatever the notary's confidence in it. The signer must appear before the notary at the time of the act. Nearly every notary claim in every state traces to a failure of one of these two requirements, personal appearance or satisfactory identification, and in a state without a bond the consequence of that failure falls directly on the notary.

Journal and recordkeeping

New Jersey requires every notary to keep a journal of notarial acts, in a bound paper or approved electronic form, and to retain it for the period the statute prescribes. Whatever the statute requires, a contemporaneous journal entry recording the date, the act, the signer, the identification presented and the document is the notary's best evidence when a claim is made and its absence is the claimant's best evidence; an underwriter will ask for it first.

Notary E&O insurance in New Jersey

Notary Errors & Omissions insurance is the coverage New Jersey notaries carry. It pays claims arising from honest errors in official notarial acts, provides a defense, and does not have to be repaid. Limits from $10,000 to $100,000 or more per term are available, with a group form for employers that want every notary in the office covered. Notaries who act as loan signing agents should read the application carefully: notary E&O covers notarial acts, not the separate duties of a signing agent.

Employer notaries

Banks, law firms, title and escrow agencies and signing services in New Jersey commission their staff in numbers, and a claim against an employee notary is nearly always brought against the employer as well, on ordinary principles of vicarious liability. The employer's general liability policy does not respond to a notarial error, and there is no bond to absorb the first loss. A group Notary E&O policy naming every commissioned employee is the instrument written for that exposure.

Remote notarization in New Jersey

New Jersey authorizes remote online notarization. No bond is required. Remote acts are authorized for notaries who register with the State Treasurer and use an approved platform. Remote notarizations are used disproportionately for the highest-value documents and for signers the notary never meets in person, which is why an E&O limit at the upper end of the range is advisable for a New Jersey notary who takes them up.

Voluntary bonds

Some employers, title companies and signing services require a bond regardless of state law. If you have been asked for one, tell us the amount and the obligee named in the request and an underwriter will place it.

New Jersey notary bond questions